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Planning a wedding is difficult. Sam and I are trying to juggle all of our vendors. However, there is one vendor that we are not worried about at all: the florist.
I work for an event production company that specializes in weddings. Flowerful Events has agreed to help us with our wedding décor and flowers. The designers not only create bouquets and centerpieces, but also custom pieces such as a butterfly-themed chuppah and an 8’ tall Eiffel Tower sculpture as place card table decor. Sam and I do not need an 8’ Eiffel Tower for our wedding; however, we are adding little touches to make the décor reflect who we are. We have given the designers a few ideas about our décor and they are excited to create something a little different for us. The designers have been trying to finish most of the prototypes before the start of wedding season, which runs from April to October. Because our wedding is at the end of wedding season, our prototype will be finished in July.
At any given time, I am dealing with 80+ events. Some of our clients are mothers planning their child’s Bar/Bat Mitzvah or housewives planning a social gathering, but most of our events are weddings. All of our wedding clients are in various stages of the planning process, from recently-engaged brides to brides getting married next week. In addition to clients, I am also juggling clients’ vendors (especially their venues and event planners) and our supply vendors. We need to purchase, rent, or build every item for every event. This includes counting and ordering hundreds (and thousands) of individual flower stems, candles and vases; renting linens, lighting fixtures and trucks; and buying batteries, paint, oasis foam, wire, and tape.
It is very easy to get lost in the overwhelming sea of wedding information. There are hundreds of little details to keep organized. Each detail plays a part in the décor that we bring into that specific venue. The color of the venue’s walls will help us determine the color of the uplighting. The number of chair rows or pews at the ceremony affect the number of chair/pew arrangements and the type of chair or pew factors into how we can attach the décor. Even the ceremony flooring is taken into consideration. If the aisle runner is thin on a wooden floor, it could be a tripping hazard.
Being immersed in this business on a daily basis has helped me navigate my own wedding planning. For example, when a client emails me her inspiration board, I may add some of their images to my own inspiration board. I may use a wedding planner’s day-of timeline as a reference to create my own day-of timeline. When I ask the client the quantity and size of her tables, I am jotting down a reminder to get that information for myself. While the clients and I are at a walk-through of a venue, I am envisioning my venue and where certain items will be placed.
Our wedding is at the end of wedding season. I have planned it perfectly that the thick of wedding season will be right when Sam and I are knee deep in our own plans. This may sound daunting to some people, but I find it exciting!
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