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I have planned exactly one party in my lifetime. It was a surprise sweet sixteen birthday party for my best friend during our sophomore year of high school. The party was held in my parents’ basement decorated with balloons and streamers. Party guests successfully pulled off the surprise and spent the rest of the evening gobbling slices of pizza and birthday cake while mingling and listening to the latest tunes playing on my boom box.
Fast forward 12 years to 2016. I am knee deep in planning the biggest party of my life…my wedding! Jarrett and I are approaching our one year engagement anniversary (March 20th) and have been busy wedding planning for nearly 11 months now. We continue checking items off of our to-do list as we move closer to our October 2016 wedding. While our to-do list is much shorter than it was 11 months ago, it’s safe to say I probably looked like a happy deer in headlights last April. I was so excited about our recent engagement but had NO idea where to begin when it came to wedding planning. So I thought it might be helpful to share some planning tips that worked for us. We are by no means professionals when it comes to wedding planning but we’re having a lot of fun figuring it out!
1. Talk Details! Jarrett and I sat down one day and discussed everything we knew about weddings (mostly from the weddings we had recently attended). We brainstormed what we wanted and did not want in our day. We talked seasons: Summer? Too hot. Winter? Too cold. Spring? A spring 2016 wedding would only allow one year of planning which felt too rushed. We also discussed that weddings are very expensive and the additional months of planning would allow us to save more money. We had made our decision. A Fall 2016 wedding would allow a year and a half for all of the planning, decision making and money saving (it also happened to be my favorite season!). We drafted a guest list based on who we knew we would be inviting plus estimated a number for our parents’ guest lists. Our guest estimate totaled 150-200 individuals so we knew we needed a venue that accommodated at least 200.
Finally, while the wedding day is about celebrating us as a couple, we knew the majority of our guests would be traveling to celebrate with us and we did not want our wedding day to be an inconvenience for our friends and family. We knew we wanted a Saturday evening wedding with the ceremony and reception at the same location. So we had determined season, guest count and venue wish list. Then we discussed budget. We listed each wedding vendor we would need for our wedding day (Venue, Caterer, Photographer, DJ, Florist and Officiant). We created a budget range for each potential vendor prior to setting up any appointments. From there, we estimated a total budget range for all wedding vendors plus additional details (wedding dress, invitations, etc). It seemed we had it all planned on scratch paper! Now what?!
2. Get Organized! After our engagement, friends and family members had bought me a number of wedding magazines and I was so excited to start browsing through for inspiration. Over time, I started cutting ideas I liked out of the magazines so I could keep them in a pile and easily access them. I realized I needed somewhere to hold all of our wedding planning resources. I bought a three-ring binder and visited one of my favorite websites, Pinterest, and searched for “Wedding Organization Printables.” I found free print-out dividers and resources for “financials,” “guest list & seating” and “timeline/to-dos.” I knew that everything would be in one place and nothing would get lost. Through each step, I write in the amount we spent and checked it off the to-do list! As we decided on each vendor, I placed signed copies of our contracts in the binder so I could refer back to them when I needed a quick reference or to see when a future payment was due.
3. Do Your Homework/Be Willing to Be Flexible! I began searching for wedding vendors in the Philadelphia/South Jersey area. I utilized “The Knot” website/app on my phone to search vendors by location. The app made it easy to learn details about different vendors and read reviews from people who had utilized their services. I could even look at samples of vendors’ work (ie: photography/floral arrangements) on “The Knot” app.
First, we chose wedding venues to tour based on those that met our search criteria. We knew we would need a confirmed wedding date and venue selection before being able to book any additional vendors. I made the vendor appointments and Jarrett came along to every meeting to provide his opinion and support. It is helpful to make the decisions together since after all, it is our wedding day! We made a list of questions to ask before each meeting so we would be prepared. The reason I suggest being flexible is because many wedding venues, especially popular ones book up far in advance. We toured a wedding venue in April 2015 and fell in love with it. We knew we wanted to host our wedding there but it was booked through September 2016 for Saturday weddings. This is how we decided on an October wedding date (based on venue availability). If you have your heart set on a specific wedding date, you may need to be flexible with your venue choice. The more time you allow for planning, the more choices you will have!
Other selling points for our venue included the staff; they thoroughly and professionally answered all of our questions and put our worries at ease. We learned that we could have both our ceremony and reception on-site and they even had on-site catering and bar service so we were able to save a few steps. Once we selected our venue, we continued booking our remaining wedding vendors one by one. We carefully read the vendor reviews, made lists of questions and compared prices and availability for our chosen wedding date.
My final planning tip would be to have fun! Many people have told me wedding planning is so stressful and they were happy when it was over. Truthfully, because we gave ourselves a lot of planning time, I have been enjoying this life chapter and may miss it when it all comes to an end because it’s truly a once-in-a-lifetime opportunity. We are still seven months away from the big day and there is still so much to do but I am content in what we have been able to accomplish thus far; especially since we’re figuring it out on our own and with the support of one another! Next up on the to-do list: designing invitations and yarmulkas! Stay tuned for more wedding fun.
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